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AER Listserv Policy

(Approved May 2014)

AER Listserv Guidelines & Etiquette

Thank you for being part of the Association for Education and Rehabilitation of the Blind and Visually Impaired (AER) Membership listserv community. To ensure the best possible experience for all listserv members, we have established some basic guidelines for participation.

AER listserv subscriptions are available to current members of the association. By joining and using these e-mail lists, you agree that you have read and will follow the guidelines set for these peer discussion groups. Please take a moment to acquaint yourself with these important guidelines.

The AER office receives listserv requests, and staff verifies membership status before activating the subscriptions.  If you have questions regarding listserv subscriptions, please contact AER.

Purpose of Listserv:

The discussions on the lists are meant to stimulate conversation not to create contention or conflict of interest. All members of the listserv should have an opportunity to express their opinion or engage in discussion on specific topics.

AER's Role in Listserv:

AER has the right to reproduce postings from these listservs. AER prohibits the use of all listservs with topics in conflict with the interests of AER.

AER does not actively monitor the listserv for inappropriate postings and does not on its own undertake editorial control of postings. However, in the event that any inappropriate posting is brought to AER's attention, AER will take all appropriate action.


Commercial: Do not post commercial solicitations. You may refer to products and services you use that other organizations offer if in response to a direct request.  Otherwise, product recommendations should be limited to one-on-one communications.

Job Postings:
Since only 30% of the membership use the listservs, formal job postings are better served through the Job Exchange; however, informal references to job openings may be noted by individuals-for example, “There’s an opening for a teacher of the visually impaired in the greater Detroit, MI area. Contact me offline for more information.”

Non-AER Events: AER requests that listserv subscribers not post reference to non-AER events charging fees. 

Third Party Surveys and Solicitations: AER requests that the listservs not be used for third-party survey participation solicitation. Survey requests are better served through the AER list rental program. However, informal references to surveys may be noted by individuals - for example, "XYZ is conducting a survey on the topic of ABC. Contact me offline for more information."


  1. Signature Tag: Include a signature tag on all messages. Include your name, affiliation, location, and e-mail address.  Messages will not be posted that do not have a signature attached.
  2. Recipients: The listserv program often limits the number of recipients appearing in the "To" field of a listserv message.  Please be aware of this when sending messages and limit the number of recipients in the "To" field.

Subject Line: State concisely and clearly the topic of your comments in the subject line and warn recipients of a ‘long post’. This allows members to respond more appropriately to your posting and makes it easier for members to search the archives by subject.

Original Messages:

  1. Include Relevant Information: Include only the relevant portions of the original message in your reply. Delete any header information, and put your response before the original posting.
  2. Response Etiquette: Send messages such as "thanks for the information" or "me, too" to individuals--not to the entire list. Do this by using your e-mail application's forwarding option and typing in or cutting and pasting in the e-mail address of the individual to whom you want to respond.

Professional Language Required: Please keep in mind that this is a professional listserv.  The language used in messages should remain professional in nature. All defamatory, abusive, profane, threatening, offensive, or illegal materials are strictly prohibited.  Do not post anything in a listserv message that you would not want the world to see or that you would not want anyone to know came from you. Do not attack others. Let others have their say, just as you may.

Administrative Messages: Do not send administrative messages, such as remove me from the list, through the Listserv. Instead, use the Web interface to change your settings or to remove yourself from a list. If you are changing e-mail addresses, you do not need to remove yourself from the list and rejoin under your new e-mail address. Simply change your settings. However, you are welcome to contact AER staff directly for assistance.

Legal Information

These listservs are provided as a service of AER for its members. AER is not responsible for the opinions and information posted by others on AER listservs. AER disclaims all warranties with regard to information posted on this listserv, whether posted by AER or any third party; this disclaimer includes all implied warranties of merchantability and fitness. In no event shall AER be liable for any special, indirect, or consequential damages or any damages whatsoever resulting from loss of use, data, or profits, arising out of or in connection with the use or performance of any information posted on this listserv.

Do not post any defamatory, abusive, profane, threatening, offensive, or illegal materials. Do not post any information or other material protected by copyright without the permission of the copyright owner. By posting material, the posting party warrants and represents that he or she owns the copyright with respect to such material or has received permission from the copyright owner. In addition, the posting party grants AER the nonexclusive right and license to display, copy, publish, distribute, transmit, print, and use such information or other material.

Use caution when discussing products. Information posted on the lists is available for all to see, and comments are subject to libel, slander, and antitrust laws.

Messages should not be posted if they encourage or facilitate members to arrive at any agreement that either expressly or impliedly leads to price fixing, a boycott of another's business, or other conduct intended to illegally restrict free trade. Messages that encourage or facilitate an agreement about the following subjects are inappropriate: prices, discounts, or terms or conditions of sale; salaries; profits, profit margins, or cost data; market shares, sales territories, or markets; allocation of customers or territories; or selection, rejection, or termination of customers or suppliers.

In order to preserve a climate that encourages both civil and fruitful dialogue, AER reserves the right to terminate access to any user who does not abide by these guidelines after repeated instances (except for vulgar and defamatory posts which will be handled on first report).

Procedure for Enforcement of AER Listserv Policy

Consequences for violations of the AER Listserv Policy:
The posting of messages violating listserv policy are subject to moderation. Moderation means that messages will be held for review until they are approved or rejected by the moderator based on listserv policy.  The moderator is authorized to enforce the AER listserv policy and make decisions to moderate individual listserv subscribers when necessary.

Vulgar, defamatory or discriminatory postings:
Persons violating listserv policy by posting vulgar, defamatory or discriminatory postings will be notified that their posting is inappropriate and will be moderated immediately.

Once the decision to moderate has been made, all future messages from this subscriber will be held for review until they are approved or rejected by the moderator.

Commercial or job postings:
After the first violation of an inappropriate commercial or job posting, the person will be informed of the policy and asked to refrain from future similar postings. After the second violation, the AER moderator will send an email telling them they are moderated and that all messages will be held until they are approved.  Messages that are posted and do not violate listserv policy will be released.  Messages violating the policy will be rejected.  When the AER moderator is confident that no further violations will occur, the subscriber will be restored to unmoderated listserv status.

Any decision of the listserv moderator can be appealed to the AER Board of Directors.

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